Finance Administrator

Position Overview

The Finance Administrator is an important part of our finance and administration team, helping keep things running smoothly behind the scenes. In this role, you’ll support the organization through accurate and timely accounts payable work, including processing invoices, maintaining well-organized financial records, and connecting with vendors.

Your work helps reduce administrative pressures on leadership and allows our teams to stay focused on what matters most: supporting our clients. You’ll be part of a collaborative, supportive environment, contributing to our shared mission, vision, and values every day.

Major Responsibilities

• Process a high volume of vendor invoices through the accounts payable automation system in a timely and accurate manner

• Review invoices for completeness and route them to appropriate department leaders for approval

• Code approved invoices to the correct accounts, departments, and budgets

• Monitor and manage the accounts payable email inbox and respond professionally to vendor inquiries

• Track, research, and reconcile vendor statements and resolve discrepancies

• Process staff expense claims and corporate credit card (Visa) reconciliations

• Prepare outgoing payments, ensure cheque runs align with payment schedules, and coordinate cheque signing with Board members

• Prepare bank deposits and complete in‑person deposits as required

• Maintain organized, up‑to‑date financial records and files

• Gather documentation and information required for audits and financial reporting

• Provide courteous, professional customer service and collaborate effectively with internal and external stakeholders

• Support additional finance and administrative duties as assigned by the Manager of Finance & Administration

• Other duties as assigned

What We Offer

• A supportive, caring, work environment with a focus on investing in our staff

• Professional development opportunities

• Extended health and dental benefits

• RRSP matching

• 3 weeks vacation

• Additional personal time off with pay

Acknowledgement

The John Howard Society of Okanagan & Kootenay is an equal opportunity employer. All applicants will have the opportunity to be considered for employment without regard to their race, colour, ancestry, place of origin, religion, physical or mental disability, sex, sexual orientation, or any other characteristic protected by law.

We thank all applicants for their interest, however, only shortlisted candidates and those eligible to work in Canada will be contacted.

Education and Experience

• Post‑secondary education in administration, finance, accounting, bookkeeping, or a related field, or

• 1–2 years of related work experience, preferably within a nonprofit or service‑based organization

• An equivalent combination of education and experience may be considered

Knowledge and Skills

• Intermediate proficiency in Microsoft Excel

• Working knowledge of Microsoft Office (Word, PowerPoint, Outlook, Teams)

• Experience with Sage Intacct or similar accounting software

• Ability and willingness to learn additional organizational systems (e.g., financial, payroll, and internal platforms)

Core Competencies

• Strong attention to detail with the ability to balance accuracy and efficiency

• Excellent organizational and time‑management skills in a high‑volume, deadline‑driven environment

• Sound judgment and critical‑thinking skills

• Clear, professional written and verbal communication skills

• Ability to work independently with minimal supervision while contributing positively to a team environment

• High level of integrity and ability to handle confidential information appropriately

Conditions of Hire

• Successful completion of a Criminal Record Check with Vulnerable Sector screening